Simply create any task or subtask. Integrated with Gmail for easy collaboration

Google Tasks is an app for managing your tasks on Google. It lets you make and manage your to-do lists, set reminders, and organize your tasks into different projects and lists. Currently, the app is available for both Android and iOS devices, as well as on the web through the Google Tasks website. You can better organize both your personal and business to-do lists with the help of Google Tasks, a free task management software from Google. With Google Tasks, users can create new tasks, add subtasks and details, and set due dates and reminders. Besides, you can also organize your tasks into lists, such as “work,” “personal,” or “grocery list.” Google Tasks works well with other Google products, like Gmail and Google Calendar. Therefore, you can manage your tasks and check on them from anywhere. Whether you’re a busy professional, a student, or a busy parent, Google Tasks can help you stay organized and on top of your to-do list.

Key features

Generally, Google Tasks is a to-do list and task management application. It is available as a standalone app or as part of the Google Workspace suite of productivity tools, which allows users to create, organize, and manage their tasks and to-do lists in one place. Please see the key features of Google Tasks below:

Task creation

Users can create tasks by typing them into the app and adding details like due dates, notes, and labels to help organize and prioritize their tasks. Besides, they can add details and create extra to-do tasks and divide them into sub-to-dos to have a better view and implementation. Also, users can add more details about the work that they need to focus on or edit the details of any to-dos in the work process.

Task list management

Within the app, users can create multiple task lists and easily move tasks between lists or mark them as complete when they are completed. You can set the completion dates and announcements for the app to remind you at any time. Specifically, users can set a completion date for each task to help them reach their goals. Also, they can find the task or sort to-dos by date or priority using drag-and-drop operations. After finishing the setting, you can now receive notifications of completion dates to ensure work progresses correctly. It makes sure that you do not miss any important things.

Integration with other Google apps

Google Tasks integrates with other Google apps such as Gmail and Google Calendar, allowing users to create tasks directly from their emails or schedule events and appointments as tasks. Users can view to-dos generated from email, or create to-dos right from email in Gmail. They can specifically see to-dos in the Gmail side panel and find jobs from source emails. It is very convenient for all people to create or see their tasks at any time.

Mobile app

Google Tasks has a dedicated mobile app for Android and iOS devices, which allows users to access and manage their tasks on the go. Now, you only need a smartphone or mobile device that connects to the internet to use Google Tasks’ utility. It will make your work definitely better.

Collaboration

Google Tasks includes collaboration features that allow users to share their task lists with others and work together to complete tasks. Furthermore, Google Tasks is a component of G Suite. It brings to your business the powerful and intelligent suite of Google applications. It also uses Google’s artificial intelligence (AI) to give each employee data insights and analytics. It also connects seamlessly with your team through other apps, including Gmail, Tasks, Calendar, and more, which make your work more effective.

Pros and Cons

If you need a simple task management app, Google Tasks is an excellent option. It is entirely free for everyone having a Google account, which is the vast majority of internet users. The user interface is intuitive and the platform connects effectively with other Google applications. However, we discovered some drawbacks, including the absence of collaborative features.

Pros:

Entirely free
Intuitive interface
G-Suite integration
Reminders and notifications

Cons:

Minimal features
Doesn’t support attachments

How to use Google Tasks on Android or a computer?

Keep track of your tasks on your computer or phone.

Tip: If you have a work or school account, on the side panel, click the Tasks app Tasks. If it does not appear, your admin may have turned it off.

Step 1: Get the Tasks app

On your Android phone, download the Google Tasks app.

Tip: In Gmail spaces, you can create, assign, edit, complete, and delete group tasks.

Step 2: Create a task or list

Add or edit a task

Add a list

Step 3: Reorder or hide tasks

Learn how to organize your tasks.
Turn dark theme on or off
Dark theme is available in the Google Tasks app on Android 7.0 and up.
On your Android device, open the Google Tasks app Tasks.
At the bottom right, tap Menu More and then Theme.
Choose an option.

Tip: For Android 10 and up, widgets and the Tasks app appear in Dark mode if Battery saver or Dark theme is turned on from your system settings. For Android 9 and lower, widgets are always in light mode.